Vienna Youth Lacrosse Roles and Responsibilities 

• Coordinates with other Board Members and volunteers to ensure program is running in accordance with established policies and procedures; convenes and chairs VYL Board Meetings
• Coordinates with Treasurer on estimating annual budget revenues and costs
• Renders final decision on player and coach assignments, as needed
• Finalizes and submits official NVYLL rosters request zip code waivers
• Renders final decisions regarding VYL, VYI or NVYLL policies
• Approves VYL website content
• Represents VYI on the NVYLL Board, and VYL on the VYI Board

• Solicits volunteers to coach boys teams
• Ensures training opportunities are provided to boy’s coaches, including training materials, rulebooks, etc.
• Designates number of boys teams, players/team and liaison between boy’s coaches and VYL Board
• Organizes pre-season tryouts, and coordinates assignment of players to boy’s teams.

• Solicits volunteers to coach girls teams
• Ensures training opportunities are provided to girl’s coaches, including training materials, rulebooks, etc.
• Designates number of girls teams, players/team and finalizes and submits official NVYLL rosters request zip code waivers
• Liaison between girl’s team coaches and VYL Board
• Organizes pre-season tryouts, and coordinates assignment of players to teams.
• Represents VYL on the NVYLL Women’s Council
• Coordinates or delegates coordination of special events for girls (i.e., tournaments, college games, high school Vienna nights, Oakton and/or Madison clinics)
• Coordinates girls uniform, pennies and equipment purchase and distribution
• Reminds girls coaches weekly to prepare field before and breakdown fields after games at home field

• Determines field requirements in coordination with Girls Commissioner and Boys Coordinator
• Schedules practice times
• Negotiates with Fairfax County and Waters Field

• Organizes volunteers to line boys and girls fields weekly
• Ensures that fields are properly equipped with goals, tables, chairs, scoreboard, cones
• Solicits and oversees contractors to mow and maintain fields
  

• Determines and acquires boy’s rental equipment and boys uniforms
• Manages the storing, inventory, issue and collection of boy’s equipment and uniforms
• Determines and acquires coaches equipment needs
• Manages the distribution and collection of coaches’ bags and equipment.
• Acquires and distributes coaches hats and shirts
• Collects equipment deposits, reconciles payments and submits collections to Treasurer 

• Transmits email messages to coaches, parents, players as necessary
• Ensures website is updated with field closing and other time-sensitive notices
• Updates website content
• Fields questions related to registration

• Acquires and sets prices on merchandise for sale
• Organizes volunteers to sell merchandise at games, clinics or other special events
• Organizes major fund-raising event (i.e., sticker sales, golf tournament)
• Collects funds and submits collections to Treasurer 

• Develops and manages the annual VYL budget
• Coordinates with VYI on budget, revenue and payments
• Provides regular budget reports to VYL Board

• Acquires and distributes team awards at end-of-season
• Coordinates picture day and distributes team pictures
• Communicates information about scholar athlete awards through Communications, procures certificates, and distributes to teams as requested by team parents. 

• Coordinates clinics with high school booster clubs, including registration, parent/player reminders, fielding clinic questions

• Serves as key point of contact for parents addressing team and player concerns in consultation with the Coaches, Commissioners or Board as needed.

• Assists the Commissioner and Coaches coordinator in oversight of age group drafts and ensures that team sizes are fair.
• Assists with tryouts and dissemination of player evaluation information to coaches.
• Communicates with coaches and commissioners during the season. 

• Coordinates with coaches to ensure that each team has a team parent.
• Coordinates with web master to get all team parents names and contact information posted on the web site.
• Defines team parent responsibilities and makes sure each team parent understands their responsibilities
• Recommends to team parents other team management positions that will improve team operation.
• Disseminates information from VYL to the teams through the team parents.
• Brings team issues forward to the VYL board. 

• Coordinates the setup and entry of information on the VYI Lacrosse web site.
• Works with the VYI web master on site standards.
• Sets up and monitors the automated registration programs.
• Downloads and makes available player information to the board and coaches.
• Reformats and inputs the NVYLL game schedule into the web site. 

• Participates in Club coaches meetings and seasonal planning sessions
• Participates in player tryouts and evaluations
• Supports the pre-season clinic as needed
• Participates in player draft
• Organizes practices
• Attends coaches training sessions
• Identifies and appoints a Team Parent
• Identifies and appoints Assistant Coaches
• Ensures that game scores are entered into the NVYLL sanctioned system on a timely basis
• Provides written evaluations of all players at the end of the season to the appropriate coaches coordinator 

• Creates and distributes phone tree and email list
• Distributes and collects information from VYL Board and Team Parent Coordinator for:
• Fund-raising
• Merchandise purchases
• Picture day information – requests certificates from awards person
• Assigns tasks to parent volunteers, as required by coach:
  • Assisting at practices by shagging balls
  • Taking statistics and notes
  • Providing game-day supplies (water and fruit)
  • Assigning Home Field 1) Scorekeepers 2) Timekeepers 3) Field Commissioner
  • Organizing end-of-year party
  • Reminding parents of game schedules and field directions weekly
  • Input scores, pictures and game headlines on web sites (including Sportscombine.com)
  • Distributing uniforms